Create your template. Without an Exchange account, the Automatic Reply options are unavailable. It is still possible to set up an automated response using a template and a few rules.

Start by creating a new email. This will be the template for your automatic response. Choose a Subject that succinctly explains the situation. You could also write the words “auto-reply” in the Subject to let the recipient know immediately that the response is automated. Write a brief message. In the Body of the email, write a general message that can apply to anyone who receives it.

Let the recipient know how to reach you, or who else to contact. Save your template. This will save the file as a template that loads into Outlook. Create the rules. In order to get the auto-response working correctly, you will need to define some rules to automate the process. This will open the E-Mail Rules menu. Click the New Rule button. You will be asked to select a template. From the “Start from a blank rule” section, select “Check messages when they arrive. Define which messages will get responded to.

If you want to respond to every message you receive in your inbox, check the box for “where my name is in the To box”. You can narrow it down by designating specific sends, or emails with specific words in the subject or body. Click Next after making your selections Load your template. Select the “reply using a specific template” box in the next window to load the message that you created earlier. Click the link in the box description for “a specific template”.

This will open a dialog asking where to look for templates. Select “User Templates in File System”. Open the message that you created earlier. Set your exceptions. Click Next after making your selections. Name your rule.

Before you can finish, you will need to set a name for your rule. User something that is easy to remember so you can disable the rule quickly in the future. Check the “Turn on this rule” box to activate the rule, then click Finish. Disable the rule. When you have returned to the office, you can disable the rule by opening the Rules and Alerts menu again. Select the Out of Office rule that you created from your list of active rules, and then click the Delete button. Include your email address to get a message when this question is answered.

By using this service, some information may be shared with YouTube. Organization is usually defined as your company and includes people who have an Exchange Server account on your e-mail system. Search Search. What can we help you with? Support Home. Service Status. My Account. Contact Us. How do I set an out-of-office reply in outlook? Information Description. Microsoft Office includes a feature to send an automatic response to incoming messages.

Although Microsoft Exchange Server includes an Out of Office Assistant, Outlook can replicate this feature by creating rules and an e-mail template. Each time you receive an e-mail, Outlook replies to the sender with an automatic response.

Although the sender may send multiple e-mails, the rule allows only one reply. This prevents senders from receiving the same reply multiple times. Open Microsoft Office and click the “File” menu.

 
 

 

Microsoft office outlook 2007 out of office free

 
Aug 22,  · Hi, One of our users has Outlook (we have an Exchange server). When she uses the “out of office” feature, she receives NO incoming mail. I’ve looked at her settings, and the only thing that looks problematic is under “Edit Rule” (Out of Office Assistant –> Out of Office Rules –> Edit Rule). Update for Microsoft Office Outlook (KB) Bit Edition. Download. on 3 votes. This download updates Office Outlook files to newer versions. Dec 13,  · Method 1: Microsoft Office Outlook Open a new Outlook message. On the Options tab, click Plain Text. Type the information that you want to have in your reply message. Click the Microsoft Office Button, and then click Save As. In the Save As dialog box, click to select the Outlook Template check box in the Save as type list.